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Intrigue Events

5 Ways to Accommodate for Traveling Guests

It’s time to polish up the champagne flutes and pop open a bottle of bubbly because you’re getting married! You’ve finally bought your dresschose your venue, and sent out those gorgeous handmade calligraphy invitations that express you and your fiancé perfectly. 

But even if you feel that you’ve figured out all the details of your wedding, you still have out-of-town guests to think about. Because chances are, even if your guests have visited the destination previously, they’ll be looking to you for guidance on how to spend their time when they’re not involved in wedding festivities. 

It may feel like yet another stressor to wrangle family together and make everyone happy. But accommodating for traveling guests doesn’t have to push you to elope after all. Read on to learn how you can make everyone feel right at home on your wedding day.

Provide Your Guests a Welcome Bag


When your guests arrive, be sure to have a welcome bag prepped for everyone at the first event. Include items like a map of the local area, snacks, or a bottle of bubbly alongside your wedding itinerary and a personalized note thanking your guests for making it to the wedding. You may also consider including a personalized item like a monogram tote bag or a local magazine sharing the best things to do in the area, 

Whether you provide a welcome bag right at check-in or simply wait until the rehearsal dinner, this simple but lovely gesture will help your out-of-town guests feel right at home.

Invite Your Guests to The Rehearsal Dinner


Regardless of where or when you have the rehearsal dinner, you don’t want to skip out on having one if you have lots of out-of-town guests arriving for your wedding. Although your main event may leave you with plenty to do, guests who aren’t in the wedding need to be entertained

It may also be a good idea to make sure there isn’t too much time before the rehearsal dinner. And, if you’re having a cocktail hour or meet up ahead of the rehearsal dinner, don’t leave too much time between the two events. Keeping your guests on a consistent schedule will make the weekend even more exciting for everyone.

 

Provide an Itinerary


You don’t want your guests feeling confused or out of the loop. Even if you provide your guests with a wedding itinerary in their welcome bag, make sure to check in with everyone individually if possible. 

If you’re having a larger wedding and it isn’t possible to speak with everyone ahead of the wedding, make your wedding website available for people to access the calendar of events. You may also consider putting members of your wedding party in charge of checking in with everyone to make sure they’re settling nicely.

Coordinate a Hotel Block


While some couples simply recommend places for their out-of-town guests to stay, it’s even better to take the extra step of coordinating a hotel block so everyone can stay in the same place. This is among the best ways to make sure your guests feel included in every activity. 

Plus, if other guests want to get together and do sightseeing, all they have to do is meet up in the lobby. We recommend using Hotel Planner to coordinate a hotel block. Make sure your hotel is in a fairly central location so it’s easy for guests to enjoy all the area has to offer!

Since most of your guests will likely stay more than one day when traveling for your wedding, give your guests some options of fun things to do outside of wedding festivities! Not only will your guests feel valued, but they’ll also have something fun to do while you’re prepping for the special day.

There are many ways to communicate the activity ideas to your guest. One easy way is to simply include a list with the welcome bag you provide for your guest. You can also include a “Traveling Guest” section on your wedding website in case you do not provide a welcome bag. If you are feeling a bit more creative, try to make a scavenger hunt or a check list of all of you and your significant others favorite places for your guests to visit. This will keep things fun and meaningful.

It can be stressful to figure out how to make all your guests happy but making their stay a little more fun will make the whole wedding experience even more fun for everyone. Of course, the best way to accommodate your traveling guests is to let them know how much you appreciate them. A simple thank you goes a long way!

Blog Contribution – Amanda Moore amandalmoore65@gmail.com

Charleston Strong

David Tutera + Lifetime TV meets Charleston

Charleston is a gorgeous city full of unique wedding venues that fit almost any preference. We are so glad David Tutera with Lifetime TV My Great Big Live Wedding, decided to bring this opportunity to our town, and thrilled we were able to work together and truly demonstrate how Charleston Strong our community is!

This past February, us gals at Intrigue Design + Events  had the exciting opportunity to work with Lifetime TV David Tutera’s, My Great Big Live Wedding, in our location of choice—Charleston, South Carolina! Okay, so maybe we are biased since we are based out of this breathtaking place on the water called the Holy City. Charleston has an abundance of unique venues to choose from, and David and his crew certainly took advantage of this opportunity and we were honored to share in the process!

Having the opportunity to assist David and his team as well as these two high school sweethearts Chris Singleton and Mariana De Andrade, have the wedding of their dreams was priceless. With Chris’s love for baseball and starting spring training with the Chicago Cubs just a few days after he said “I do” we knew we couldn’t just have a their wedding at any venue. Can you guess? I am sure baseball park came to mind, but can you imagine building a full ceremony & tented reception in the middle of the field facing the water and centered off home base. Thanks to Shipyard Park  we were able to create something these two would never forget. However, a baseball field doesn’t come fully equipped with a wedding setup (weird, right?). Our team faced the task of utilizing our Charleston vendor relationships to construct this fabulous wedding venue! Charleston’s industry talent, such as Loluma EventsQueen Street CateringDarby Events, and Event works Rentals, were happy to lend their helping hand to David and his team to get this tremendous feat accomplished for this deserving couple. 

Shipyard Park was nothing short of accommodating for David’s plans, organizing its baseball practices around the production teams schedule and lending help when needed. Southern hospitality extends beyond everyday manners, it would seem—most venues in Charleston have offered assistance and thoroughness beyond what might be expected. In addition to this, the city’s various event spaces are unique due not only to their Charleston charm but their own distinctive features as well. Our city offers a multitude of centuries-old locations that are filled with gorgeous vegetation and seaside views, as well as more modern settings such as renovated historic buildings and newly-constructed ones. Examples, such as Lowndes Grove Planation, the  William Aiken House on King Street, 159 RutledgeLegare Waring House, and many more!

We are so glad David Tutera decided to bring this opportunity to our amazing city, and thrilled we were able to work together and truly demonstrate how Charleston Strong our community is. We travel the world for our couples and have visited cities such as Sydney Austria, Toronto Canada, Bahamas, Mexico, and many other city’s across the US and we are always humbled to share Charleston with our amazing couples. Creating a venue on a baseball field was definitely new for us and our city, but with the help of David’s crew, Chris and Mariana’s good-heartedness, and Charleston’s natural beauty and experienced vendors, our teamwork produced a memorable day for this young couple with memories to last a lifetime. 

Vendors

Venue | Shipyard Park

Floral | Lush Flowers

Rentals |Eventworks Rentals

Lighting | Loluma

Cake | Cakes by Kasarda

Photography | Kim Craven Photography

Entertainment | Darby Events + Cece Winan

Catering | Queen Street Catering

Bridal Ensembles | Focus on the Bride + Bari Jay Fashions

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A Look at Charleston’s Best Rehearsal Venues

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Emily and John captured our hearts from day one. Every meeting with them was filled with laughter and fun. Their adorable personalities captured our hearts.  Emily and John married in April at the beautiful Ocean Course at Kiawah Island. We loved being a part of their special day, and helping them turn their vision into a reality!

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With You Is Where I Want To Sit

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