Advice for picking rentals from a pro at EventWorks

You’re getting married. It’s official. Woo!

It’s time to make your vision of the perfect day come to life, and that all starts with the rentals. Between the essentials such as chairs, tables, bars, and dinnerware to unique crowdpleasers like games extra decor pieces, possibilities are endless and can make decision-making a bit overwhelming. We asked Ashely Von Rosenberg of EventWorks for some tips when picking rentals. According to Ashley, the most important thing when picking rentals is to make choices early in the process and order in advance.

“Items are available on a first come, first serve basis,” she said. “While we have a large inventory with depth due to our three locations, some items we have limited quantities available. It’s important to lock in your items, which can be done by paying a deposit to reserve an order. At EventWorks, our deposit is 25%.”

Beth & Brian’s wedding at Legare Waring House in Charleston, SC. Photo by Kaitlin Poirier.

Beth & Brian’s wedding at Legare Waring House in Charleston, SC. Photo by Kaitlin Poirier.

We’ve used rentals in fun ways, such as making crescent bars into a 360 bars and using greenery walls as backdrops and overhanging bars. When thinking about your rentals, take pieces that can have many uses into special consideration.

“Clients have used our bookshelves to display escort cards, used our Wood Serving Blocks as centerpieces, or even our Bohemian Beaded glasses to serve small salads. Be creative with your search!” Ashley said. “Even some of our lounge tables have doubled as unique cake tables! We love seeing clients plan and design beyond the norm.”

Drew & Frankie’s wedding at William Aiken House.

Drew & Frankie’s wedding at William Aiken House.

Do you need a tent? This is one of the most discussed details when it comes to rentals. Ultimately, the decision comes down to the venue and the season. Each venue has it’s own policies for tenting as well as unique perks and challenges, such as space limitations and how they affect design or what parts of venues are allowed to be tented. Seasonal weather is probably the biggest factor to consider. In Charleston, for example, fall weddings can be the most susceptible to surprise weather due to hurricane season. Ashley said she always recommends that clients put tents on reserve just in case.

“We have a Rain Reserve policy, which is 35% of the total cost of the tent to hold for your date with the decision needed three days prior to delivery by noon,” she said. “I always recommend this because we have had many busy weekends where we are simply maxed out on tents and labor.”

Layne Johnson + Pablo Hofman’s wedding at the William Aiken House in Charleston SC. Photo by Amelia + Dan.

Emily & John’s wedding at Kiawah Ocean Course. Photo by Aaron + Jillian.

Rental setup can begin anywhere from days to hours before the wedding, depending on the size of the tent, amount of rentals, and your venue. Make sure you’re prepared in advance, so you can spend your wedding day enjoying your beautiful tent without worry.